Secure link

In this article, we explain how to use secure links in emailings.

Why use secure links?

Secure links allow: 

• participants to register for the event, even if they are already present in the back-office (not registered). 
  Indeed, a person already present in the back-office (not registered) cannot fill in the registration form to become registered without using a secure link. 
• participants to update their data via a registration form without being logged in. 
  This is because a participant cannot update their data in an update form if they are not logged into the event.

How to set up a secure link? 

Secure links can only be created in an emailing.

To create an emailing with a secure link:

• Create/edit an emailing
• Click on the button in the emailing
• In the "Content" box on the left, choose the URL type "Link to page of the event website without connection".
• Select the page containing your registration form
• Check the "Secure Link" option

The email received by the participant will contain a secure link. This means that the URL will contain an identifier allowing inwink to recognize the participant's file, and therefore to link/update his data in the back-office. 

Use cases

The participant is already in the back office and must register

• You have imported your (future) participants into the back-office, with fields you already know (e.g. country, job title, company etc.). These participants are imported into the list of non-registered participants. You want them to validate their registration by filling in the registration form.
• Participants who are already present in the back office (even if they are not registered) are considered as already registered for the event. If they fill in the registration form by accessing it via the event website, or via a "standard" link, they will get an end message telling them that they are already registered. 
• To avoid this, we invite you to create an emailing with a secure link. Participants will have to go through this emailing to register, otherwise they will get the error. The secure link contains an identifier that links the information to the participant's file, the participant will be able to validate his registration. His/her data will be updated in his/her participant file.

The participant has already registered, and must update data at your request

• The participants are registered (either by you via the back-office, or themselves via the registration form)
• You need to have additional information for each participant. So you have created a new field, which you have added to a new form (which is an update form)
• You want the participant experience to be the best, and you want them to be able to enter this information as quickly as possible, without logging in. So you create an emailing with a secure link to the page containing the update form. The participant receiving the email can fill in the field without having to log in. The information will be uploaded to the back-office.