Free registration

Creating and customizing a registration form. Managing the form page stages. Configuring default values.

When creating your event, a form is automatically created.
You have the possibility to edit it or to create new forms, in order to personalize the registration of the participants.

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Quick access:

Create a new registration form
Customize my registration form
Registration page step
      Form page steps
      Networking preferences
      Partners selection step
      Sessions selection step

      Adding collaborators step
Default value
End of form step

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Create a new registration form

In the block gallery and the registration page, inwink offers you two registration forms :

CREATE A NEW REGISTRATION FORM PAGE

To create a new registration form page, you have 2 possibilities:

• Via the CMS > In the black banner at the top > click on Current Page > Add a page > Registration > Registration page > Registration form
• Via the back-office > Website > Site content > Add a page > Registration > Registration page > Registration form

CREATE A NEW REGISTRATION FORM ON AN EXISTING PAGE

To add a registration form on an existing page, click on the + below a block (button to add a new block) > Forms > Choose the form you want (registration form or multistep registration form)

Choose one of the registration form templates

Customize my registration form

General configuration

Once your form is created, you will find three tabs:

Configurations	Header	Actions
In this tab, you can: Add /Modify/Delete steps from your form Define if the form must remain open after the end date of the event (This option is deactivated and moved to the back office, general configuration tab) Define the closing message registrations Add one/ more action button(s) to be displayed when the registration form is closed	In this tab, you can: Choose the layout of the registration form header Define the title and the description of the registration formn Add an image which will be present in the header	In this tab, you can add action buttons that will be displayed in the header.

Three tabs present when creating your form

Registration page step

In the Configurations tab, you have the ability to edit, delete and add steps to your registration form.
A step corresponds to a page in your registration form.

To add a step, you can click on "Add a step".
4 steps are available to add:

• Registration page step
• Networking preferences step
• Partners selection step
• Sessions selection step
• Adding collaborators step

For each step, you can condition its display. Indeed, you can add a condition to determine a selection of participants who will see this step displayed. The condition must be made on a participant field. This can be a field present in the registration form in a previous step for example.

You can change the order in which the pages (and therefore the steps) are displayed by clicking on the and dragging the step to the desired position.


The default values step and the confirmation/end of form step should remain in the last position.

FORM PAGE STEPS

In this step, you have the possibility to add fields and texts. These fields and texts can be organized using groups.

Edit, move (up and down), or delete a field

Feed my form in the "Form Page Step"

NETWORKING PREFERENCE

This step allows the participant to activate (or not) the networking.
If he activates it, he will be able to select his networking domains, provided that they have been created.

Configured networking preference page

PARTNERS SELECTION STEP

This step allows the participant to add partners as favorites.

Partners will be displayed in groups. You can have either one group or several (e.g. GOLD partners, SILVER partners etc.)

ADD A GROUP OF PARTERS

Click on "Add a group of partners". You can then configure the group by :

• giving a title to the group
• giving a description
• choose the displayed template
• conditioning the display of the group. In fact, you can add a condition to determine a selection of participants who will see this group displayed. The condition will have to be made on a participant field. This can be a field present in the registration form in a previous step for example.
• filering the partners to be displayed. In the list of filters you will find the partner type fields. For example, you can display only partners of a certain type in this group.
• sorting the display order of the partners in the group.

Selection of partners

SESSIONS SELECTION STEP

This step allows the participant to register for sessions.

Sessions will be posted in groups. You can have either one group or several (e.g. plenary, workshops etc.)

ADD A GROUP OF SESSIONS 

Click on "Add a group of sessions"
You can then configure the group by

• giving a title to the group
• giving a description
• choose the displayed template
• conditioning the display of the group. In fact, you can add a condition to determine a selection of participants who will see this group displayed. The condition must be made on a participant field. This can be a field present in the registration form in a previous step for example.
• filtering the sessions to be displayed. In the list of filters you will find the session type fields. For example, you can display only sessions of a certain type in this group.
• sorting the order in which sessions are displayed in the group.
• setting a session selection quota. By activating this option, you can define the minimum and/or maximum number of sessions the participant is allowed to join.

ADD COLLABORATORS STEP

This step allows the person registering to add collaborators at the same time, to register them directly. 

You will find more information in this online help.

Default value

In the configuration tab of your registration form, you will find a "Default value" step. This step is present for all registration forms and cannot be deleted.

These values are assigned by default to:

• all participants for default values
• a participant selection for conditional values
  
                                       

ADD DEFAULT VALUE

To set a default value, click Add Default/Conditional > Add Default > Select the desired field and then the desired value.

For example:

• If I want all participants filling out the form to be registered, I would choose the field "is registered" and the value "Registered"
• If I want all participants filling out the form to be unregistered (registration with validation lock), I would choose the field "is registered" and the value "Unregistered".

ADD A CONDITIONAL VALUE

To set up a conditional value Add a default conditional value > Add a conditional value > Add the conditioning by selection a field and the value the field must have for the condition to apply > Select the field and the value you want to apply in this condition.

For example :
If in my form I have a field demanding my participants if they will be present online or in person, I can condition the category of participants according to their answer.
I will have two conditional values to set:

• IF How will you participate in the event (field for condition) "online" (field value for condition) THEN the Participant Category (field value to apply) will be "Online Participant" (field value to apply)
• IF How will you participate in the event (field for condition) "In person" (field value for condition) THEN the Participant Category (field value to be applied) will be "Face to face participant" (field value to be applied)

End of form step

In this step, you will find the texts displayed at the end of the form.
Default texts are filled in, you can modify them.

You can add action buttons that will appear at the end of the form.

• Action button at the end of the form: for people who have successfully completed their registration.

• Action button for people who have already registered.

You can also activate two options: 

• Enable sending invitations to contacts 
• Display an iframe to Linkedin event
  

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