Automatically Register a Participant for a Session from a Registration Form

This feature allows a participant to be enrolled in a session as soon as they complete their registration form.

It can be useful, for example, to:

• Automatically register all participants for a plenary session
• Register specific participant profiles for a session based on their answers in the registration form
• Offer an optional session in the form that participants can select if they wish to attend
• Highlight a partner session during the registration process

Two Registration Methods Available

You can register a participant for a session in two ways:

1. Using Default Values in the Registration Form

This method automatically registers participants for one or more sessions without any action on their part, making the process invisible to them.

The session is not displayed in the form; it is automatically added to the participant’s registration (for example, for mandatory or highly recommended sessions such as an opening plenary session).

Create a Default Value in the Registration Form

1. Go to your CMS and open the registration page.
2. Edit the registration block.
3. Edit the Default Values step:
   
   
4. Create a new default value.
5. Add a default session that participants will automatically be registered for when they sign up for the event: 
   
   

➡️ When the participant registers for the event, they will also be registered for this session. This information will automatically appear in the participant record and in the session attendee list.

2. Using the Participant Information Step in the Registration Form

This method allows you to add a session registration as a checkbox option.

Participants can see the option in the form and choose whether they want to register for the session.

To do this:

1. Go to your CMS and edit your registration form.
2. Edit the Participant Information step:
   
   
3. Click on the "Add Session Registration" field: 
   
   
4. Add a default value of type Session.
5. Select the session(s) for which participants should be automatically registered:
   
   
   
   

When registering, participants will see a checkbox allowing them to sign up for the session.

If they check the box, they will be registered for the session once their registration is completed.

Important Notes

Sessions Are Added, Never Replaced

Each configuration adds a session registration.

Existing session registrations are never removed or replaced by a new condition.

Registrations Are Linked to the Participant Record

When a participant is registered for a session through the form, the registration is linked to their participant record. It can then be used for tracking, scanning, reporting, or session-related analytics.

Quotas and Confirmation Emails

If your sessions have attendance limits or specific confirmation emails, we recommend testing the expected behavior before publishing your form.

Depending on your setup—particularly the difference between an invisible automatic registration and an optional registration via checkbox—the behavior may vary.