---
title: Adding, status and categories
description: "In order to manage participants, there is a registration status. This status has 3 states: This status is updated with participants registration, and their actions on the website. Participants are the"
---

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2. [Events](https://help.inwink.com/events?hsLang=en)
3. [Participants](https://help.inwink.com/events?hsLang=en#participants)

# Adding, status and categories

### Registration status

In order to manage participants, there is a registration status.  
This status has 3 states:

- Registered
- Refused
- Not registered

This status is updated with participants registration, and their actions on the website.

- Registered 
    - A participant registers online, or an invitee responds that he will attend the event
- Refused 
    - A participant unregisters online, an invitee responds that he will not attend the event, or a partner team member (with an access badge) is removed from the team
- Not registered 
    - A buyer bought a ticket for another person, or an invitee didn't respond to the form yet

Participants are then separated into three sub menus, depending on their registration status:

| ![](https://help.inwink.com/hs-fs/hubfs/image-png-May-24-2024-08-48-47-7351-AM.png?width=179&height=90&name=image-png-May-24-2024-08-48-47-7351-AM.png) | ***All registered participants*** | *All participants registered to the event* |
| --- | --- | --- |
| ***Not registered participants*** | *All participants not registered to the event (invitee, buyer, etc.)* |  |
| ***All participants*** | *All participants, regardless their type* |  |

### Participants addition to back office

#### Automatically, throught registration forms

Your participants register throught an online form, and arrive automatically in inwink back office, in the menu **Registered / Registered participants**, with the status **Register**.

If you authorize unsubscription from the event, the status passes to **Refused**, and you can find theses participants in the menu **Registered / All participants**.

In **All participants** submenu, you can [**filter**](https://help.inwink.com/filter-a-grid?hsLang=en) on **Is registered** field to see how many persons unregister from the event.

- **Specific case n°1: registration on ticketing**

It is necessary that order is [**validated**](https://help.inwink.com/orders?hsLang=en), automatically with payment, or manually on back office, to have participants in **Registered** menu.

- **Specific case n°2: registration on invitation**

Your guests are imported on inwink back office, with **Not registered** status.  
With the online form, they can:

- Register to the event ⇒ Their status passes to **Registered**
- Indicate that they are not attending the event ⇒Their status passes to **Refused**

As long as a guest does not respond on the online form, the status stays at **Not registered**.

#### Manually, on inwink back office

From one of the three participants submenus, you can add a new participant.

Participant will have the registration status of the menu he is added from.

Click on the "***ADD**"* button to open a participant sheet.  
You can change registration status from here if you want.

Fill in participant's information, and click on ***SAVE*** to finalize creation.

![](https://help.inwink.com/hs-fs/hubfs/image-png-May-24-2024-08-44-57-5346-AM.png?width=670&height=343&name=image-png-May-24-2024-08-44-57-5346-AM.png)

### Participant category

inwink participant category is to manage and structure your participants database, and to assign different badges templates depending on participant profile.

When inwink event is created, 4 categories are automatically created:

- Registered
- Speaker
- Exhibitor
- Organisation

Theses categories can be assigned automatically, manually, and can be combined.

#### Automatic assignment

**Registered** category is automatically assigned to any participant who registered online on your website.

**Speaker** category is automatically assigned to a [**person added**](https://help.inwink.com/create-speaker?hsLang=en) in the **Program / Speakers** menu, or to any person assigned to a **session throught a [partner workspace](https://help.inwink.com/how-to-set-up-the-partner-space?hsLang=en)**.

Exhibitor category is automatically assigned to any person **added to a [partner account](https://help.inwink.com/team-members?hsLang=en)**, either online on the partner workspace, or on inwink back office, in the menu **Partners / All partners**.

#### Manual assignment

You can manually assign on or more categories to a participant.

To do so, from on of registered submenus, search for your participant, and click on the button ✏️ to edit his sheet.

Click on the ***Update*** button and select one or more categories to assign to the participant.

Click then on ***SAVE*** to finalize the category assignment.

![](https://help.inwink.com/hs-fs/hubfs/image-png-Jun-29-2026-08-00-00-8034-AM.png?width=1398&height=1209&name=image-png-Jun-29-2026-08-00-00-8034-AM.png)

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```json
{
  "@context" : "https://schema.org",
  "@type" : "Organization",
  "address" : {
    "@type" : "PostalAddress",
    "addressLocality" : "Paris, France",
    "postalCode" : "75011",
    "streetAddress" : "33 Rue du Faubourg Saint-Antoine"
  },
  "email" : "contact@inwink.com",
  "funder" : [ {
    "@type" : "Organization",
    "name" : "Infinite Square",
    "url" : "https://www.infinitesquare.com/"
  } ],
  "logo" : "https://www.inwink.com/hs-fs/hubfs/inwink-H-rgb-1.png?width=140&name=inwink-H-rgb-1.png",
  "name" : "inwink",
  "owns" : [ {
    "@type" : "Product",
    "name" : "inwink",
    "url" : "https://www.inwink.com/"
  } ],
  "sameAs" : [ "https://www.linkedin.com/company/inwink/", "https://twitter.com/inwink_fr", "https://www.facebook.com/inwink-177090639388227/", "https://www.youtube.com/channel/UCWHQtvE5NEL7ijTKl4pGp0A" ],
  "url" : "https://www.inwink.com/"
}
```