---
title: "Step-by-Step: Importing Your Entities into the Back Office"
description: "A complete guide to importing entities into the inwink back office: export your data, prepare your Excel file, and integrate it into the Event and Community modules."
---

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# Step-by-Step: Importing Your Entities into the Back Office

## In this article, you’ll find detailed instructions on how to import entities into the Event and Community back offices.

### 📁 Prerequisites

Before you start, make sure that:

- You have on your computer a **folder containing all the logos, images, and documents** to be imported.
- The **file name of each image** matches exactly what you’ll enter in your Excel file.

> 💡 You can import **documents** or **images** (for participants, speakers, companies, etc.).  
> In this example, we’ll import a **partner logo**.

### Step 1 – Export Existing Data

1. Go to the **inwink back office**, in the **partners grid**.
2. Export the following **three columns**:
   
     - **Partner ID**
     - **Partner Name**
     - **Logo**

![Aide en ligne (6)](https://help.inwink.com/hs-fs/hubfs/Support/Agathe%20-%20Images%20AEL/Aide%20en%20ligne%20(6).jpg?width=670&height=344&name=Aide%20en%20ligne%20(6).jpg)

### Step 2 – Prepare the Excel File

1. **Open the exported Excel file.**
2. In the *Logo* column, enter the **exact name of the image file** as it is stored on your computer, including the **file extension** (e.g., `mylogo.png`, `companyX.jpg`, etc.).
3. **Save** the updated Excel file.

![Aide en ligne (11)](https://help.inwink.com/hs-fs/hubfs/Support/Agathe%20-%20Images%20AEL/Aide%20en%20ligne%20(11).png?width=670&height=163&name=Aide%20en%20ligne%20(11).png)

### Step 3 – Import the File into inwink

1. Go back to the **inwink back office**, in the **appropriate grid** (e.g., *Event \> All partners*).
2. Click the **Import arrow** and select the **Excel file** you just created.
3. Make sure that the **imported columns** match the existing columns in inwink.
   
   ➡️If an error appears, manually link the imported column to the correct one.

![Images pour les aides en ligne (5)](https://help.inwink.com/hs-fs/hubfs/Support/Agathe%20-%20Images%20AEL/Images%20pour%20les%20aides%20en%20ligne%20(5).jpg?width=670&height=148&name=Images%20pour%20les%20aides%20en%20ligne%20(5).jpg)

![Images pour les aides en ligne (6)](https://help.inwink.com/hs-fs/hubfs/Support/Agathe%20-%20Images%20AEL/Images%20pour%20les%20aides%20en%20ligne%20(6).jpg?width=417&height=476&name=Images%20pour%20les%20aides%20en%20ligne%20(6).jpg)

 

### Step 4 – Link the Images

1. Click the **image settings key icon** 🛠️.
   
   ![Aide en ligne (12)](https://help.inwink.com/hs-fs/hubfs/Support/Agathe%20-%20Images%20AEL/Aide%20en%20ligne%20(12).png?width=670&height=249&name=Aide%20en%20ligne%20(12).png)
2. Click **Browse your files**. 
   
   ![Aide en ligne (13)](https://help.inwink.com/hs-fs/hubfs/Support/Agathe%20-%20Images%20AEL/Aide%20en%20ligne%20(13).png?width=311&height=317&name=Aide%20en%20ligne%20(13).png)
3. Select from your computer the **logo that corresponds** to the partner. 
   
   ![Aide en ligne (2)](https://help.inwink.com/hs-fs/hubfs/Support/Agathe%20-%20Images%20AEL/Aide%20en%20ligne%20(2).gif?width=670&height=337&name=Aide%20en%20ligne%20(2).gif)
4. Save: the **logo will then appear** automatically in the inwink grid.

### Step 5 – Finalize the Import

1. Click the **"Save"** button.
2. Check that:
   
     - The **logo is correctly displayed** in the *All partners* view.
     - It also appears properly **on the website**.

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```json
{
  "@context" : "https://schema.org",
  "@type" : "Organization",
  "address" : {
    "@type" : "PostalAddress",
    "addressLocality" : "Paris, France",
    "postalCode" : "75011",
    "streetAddress" : "33 Rue du Faubourg Saint-Antoine"
  },
  "email" : "contact@inwink.com",
  "funder" : [ {
    "@type" : "Organization",
    "name" : "Infinite Square",
    "url" : "https://www.infinitesquare.com/"
  } ],
  "logo" : "https://www.inwink.com/hs-fs/hubfs/inwink-H-rgb-1.png?width=140&name=inwink-H-rgb-1.png",
  "name" : "inwink",
  "owns" : [ {
    "@type" : "Product",
    "name" : "inwink",
    "url" : "https://www.inwink.com/"
  } ],
  "sameAs" : [ "https://www.linkedin.com/company/inwink/", "https://twitter.com/inwink_fr", "https://www.facebook.com/inwink-177090639388227/", "https://www.youtube.com/channel/UCWHQtvE5NEL7ijTKl4pGp0A" ],
  "url" : "https://www.inwink.com/"
}
```