---
title: Session schedule management
description: "Sessions schedule allows you to see the global repartition of sessions per room and time slot. To build a session schedule, you need to: To start building your schedule, it is necessary to define all"
---

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# Session schedule management

Sessions schedule allows you to see the global repartition of sessions per room and time slot.

To build a session schedule, you need to:

- Create your event's rooms
- Create your rooms time slots
- Place all sessions into rooms

### Create your event's rooms

To start building your schedule, it is necessary to define all rooms allocated for sessions.

To do so, go on the menu **Program / Rooms**:

- Click on the ➕ button on the top left of the screen to open a room creation pop up
- Fill in the room's name

*This name appears on the website, on the session detail page. Be careful and put the exact same name that will appear on the session door the day of the event.*

- Add a quota is needed  
  *This quota is only for an indicative purpose. It is usefull if you scan at the entrance of the session the day of the event, and you need to know how many seats are still available.*
- Click on ***SAVE*** to create the room
- Create all rooms this way

### Create your rooms time slots

Once your rooms created:

- Click on the button ![](https://help.inwink.com/hubfs/image-png-Oct-13-2022-08-03-30-57-AM.png) next to the room's name
- Click on the ➕ button, on the top left of the screen
- Select the start date and start time, and the end day and end time of the first time slot, and click on ***SAVE***
- Create all time slots this way

💡 **Your CSMs advice**

Once all time slots created for one room, if all rooms have the same time slots:

- Go on the menu **Program / Sessions schedule**:
- You have the list of all rooms in columns on the top, and the list of all time slots created in line on the left
- At the crossroad of a time slot and a room: 
    - If the time slot is already created in this romm, you will see a ➕ ***Pick a session*** button
    - If the time slot is not created yet, you will see a ➕ button
- To create a new time slot, click on the button *➕* and then on ***YES***
- Create all time slots this way

### Place all sessions into rooms

When all time slots are created for all rooms:

- Click on ➕***Pick a session***
- Select a session, or create a new one

Your session is then placed in the room for the selected time slot.

You can build your global sessions schedule by adding all sessions in rooms.

### Sessions schedule's options

Once your schedule built, several actions are available:

- Delete a session from a room by clicking on the trash icon
- Switch two sessions from their rooms by clickin on the button ![](https://help.inwink.com/hubfs/undefined-Oct-13-2022-07-36-40-77-AM.png): select then the session to switch with
- Filter by room or time slot by clicking on ![](https://help.inwink.com/hubfs/undefined-Oct-13-2022-07-36-41-14-AM.png)  then on the filter you want
- On each session card, you will see the number of registered participants ![](https://help.inwink.com/hubfs/undefined-Oct-13-2022-07-36-41-02-AM.png) , and the number of attendees scanned at the entrance of the session ![](https://help.inwink.com/hubfs/undefined-Oct-13-2022-07-36-40-62-AM.png)

![undefined](https://storageprdv2inwink.blob.core.windows.net/bohelp/assets/pictures/04_Programme/3_Planning_de_sessions/EN_planning_sessions_1.PNG)

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