--- title: Partners invitation description: In his workspace the parter is going to fill in person's information he wants to invite, gets back a shared link or a mail to send to this person. Thereby the partner is able to deal with registered o --- [Skip to content](https://help.inwink.com/partners-invitation#main-content) - [English](https://help.inwink.com/partners-invitation) - [Français](https://help.inwink.com/fr/invitations-partenaires) English Show submenu for translations [More support](https://help.inwink.com/kb-tickets/new?hsLang=en) [![logo inwink](https://help.inwink.com/hs-fs/hubfs/LOGO_RGB@600x-2.png?width=100&height=75&name=LOGO_RGB@600x-2.png)](https://help.inwink.com/?hsLang=en) - [Knowledge base](https://support.inwink.com/) - [My tickets](https://support.inwink.com/tickets) Open main navigation Close main navigation - [Knowledge base](https://support.inwink.com/) - [My tickets](https://support.inwink.com/tickets) - - [English](https://help.inwink.com/partners-invitation) - [Français](https://help.inwink.com/fr/invitations-partenaires) English Show submenu for translations - [More support](https://help.inwink.com/kb-tickets/new) Hello ! How can we help you? - There are no suggestions because the search field is empty. 1. [Help center](https://help.inwink.com/?hsLang=en) 2. [Events](https://help.inwink.com/events?hsLang=en) 3. [Partners](https://help.inwink.com/events?hsLang=en#partners) # Partners invitation ### Partners invitations operation The purpose of this functionnality is to allow the partners to invite people to the event, even though it's free, tracing registered participants in the back office, following the partners invitations. In his workspace the parter is going to fill in person's information he wants to invite, gets back a shared link or a mail to send to this person. Thereby the partner is able to deal with registered or not invitee. For the organizer, registered people invited are located in the menu **Partners/Invitations**, with the name of the partner who is sending invitations, the statut of the invitation and the registered person linked to it. ![Partners invitations](https://storageprdv2inwink.blob.core.windows.net/bohelp/assets/pictures/Page%2520aide%252011.png)***Partners invitations*** ### Configuration of the quota In order to limit the number of registered participants at the invitation, it's necessary to configure a quota. Three quotas are available, in increasing order of priority : - A global quota for all the partners - This quota has to be added in the menu **Configuration/Modules**, by cliking on the button *Configure*of the module **Partners/exhibitors**. Then the global quota has to be indicated filling in the question **Maximum number of invitations per partner**. - A quota in a product - In order to activate this quota, follow the instructions on the online help [Partners and Products](https://help.inwink.com/packages-and-products?hsLang=en) - A quota per partner - If a partner needs a specific quota, go in the menu **Partners/All partners**, click on the button ![](https://help.inwink.com/hs-fs/hubfs/undefined-Oct-04-2022-08-34-14-19-AM.png?width=31&name=undefined-Oct-04-2022-08-34-14-19-AM.png) to edit the partner, check the box ![](https://help.inwink.com/hs-fs/hubfs/undefined-Oct-04-2022-08-34-05-37-AM.png?width=25&name=undefined-Oct-04-2022-08-34-05-37-AM.png) Number of assigned invitations for the event and complete the partner's quota. Example : - Global quota : 10 invitations - Partner's quota A : 20 invitations Every partner will have 10 invitations, except if the partner A who's having 20. ### Invitation with Validation #### Configure the validation If you want to check the identity of the partner's registered invitees, you can configure a validation. In order to activate this option : - Go on the menu **Configuration/Modules** - Click on the button ***Configure*** of the module **Partners/Exhibitors** - Activate the option **Check partner invitations before** - Click on ***SAVE*** to validate your modifications Now, every invitee added by a partner onto his workspace will be added in the back office as well, in the menu **Partners/Invitations** with a statut **On hold**. ![Registration](https://storageprdv2inwink.blob.core.windows.net/bohelp/assets/pictures/Page%2520Aide%252032.png)***Registration*** #### How to manage in the back office Once the registration is configured, you have to validate the invited people : - Click on the editing pencil ![](https://help.inwink.com/hs-fs/hubfs/undefined-Oct-04-2022-08-34-14-19-AM.png?width=30&name=undefined-Oct-04-2022-08-34-14-19-AM.png) on the invited person's line. - Change the statut on the bottom of the page ○ You can either accept or refuse an invitee - Click on ***SAVE*** The partner will see in his workspace if the invited person has been accepted or refused by the organizer. In the case, where the invitee is accepted, then the partner can contact him. ![Partners invitations grid](https://storageprdv2inwink.blob.core.windows.net/bohelp/assets/pictures/Page%2520Aide%252033.png)***Partners invitations grid*** ### Invitations without mail When a partner adds a invitee from his online workspace, he has to : - Fill in the person's mail (inwink checks if the person already exists in the data base) - Fill in the information requested by the organizer In order not to add people's mail without their agreement in the back office, you can activate invitations without mail. For the organizer you can collect invitee's information without their mail. In order to activate this option, in the CMS : - Go in the partner space, on the page **Invitations** - Click on the edition button  ![](https://help.inwink.com/hs-fs/hubfs/undefined-Oct-04-2022-08-34-14-19-AM.png?width=36&name=undefined-Oct-04-2022-08-34-14-19-AM.png) that appears when you pass over the invitation block - Activate the option **Invitation with quota : allow invitations without mail**. If the option is activated, when the partner adds the invitee from his workspace, he only has to fill in the requested information by the organizer. He doesn't need to fill in any mail. ### How to customize invitees' information #### Registration to add invitee In order to collect the required information while adding a invitee, you must set up the registration form. In the CMS : - Go in the partner space, on the page **Invitations** - Click on the edition button ![](https://help.inwink.com/hs-fs/hubfs/undefined-Oct-04-2022-08-34-14-19-AM.png?width=29&name=undefined-Oct-04-2022-08-34-14-19-AM.png) that appears when you pass over the invitation block - Click on the button ***EDIT FORM*** - Modify and save #### Registration page When the feature is set up, you have to select a registration page to which invitees are redirected in order to register. You are enable to redirect them onto a page where the fields are not editable but automatically pre-filled in with their information. In order to choose this registration page : - Go in the menu **Configuration/Modules** - Click on the button *Configure* of the **Partners/Exhibitors** module - Under the question **Guest registration page**, choose the desired one. Click on *SAVE* to validate your modifications ### Send invitation links If a invitee wants to register, the partner has two options : - Either he sends to him a saved link by clicking on the button ***COPY THE REGISTRATION LINK*** - Or he sends to him a mail he aldready made up by clicking on the button ***DOWNLOAD THE MAIL*** Please note: the email cannot be sent from inwink. The email must be uploaded to be sent from the partner's member email box. If you invite anonymously, we invite you to use the "Partner" category email \> "Generic partner invitation" : ![Screenshot (22)](https://help.inwink.com/hs-fs/hubfs/Support/Screenshot%20(22).png?width=688&name=Screenshot%20(22).png) If you are sending out personalized invitations, please use the "Partner Invitations" \> "Personalized Partner Invitation" email category: ![Screenshot (23)](https://help.inwink.com/hs-fs/hubfs/Support/Screenshot%20(23).png?width=688&name=Screenshot%20(23).png)   - [Essentials](https://help.inwink.com/essentials?hsLang=en#main-content) - [Grids](https://help.inwink.com/essentials?hsLang=en#grids) - [The fields](https://help.inwink.com/essentials?hsLang=en#the-fields) - [Publish](https://help.inwink.com/essentials?hsLang=en#publish) - [Data](https://help.inwink.com/data?hsLang=en#main-content) - [Audience](https://help.inwink.com/data?hsLang=en#audience) - [Events](https://help.inwink.com/events?hsLang=en#main-content) - [My event](https://help.inwink.com/events?hsLang=en#my-event) - 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